Shredding Assistance Available for Small Business
Keeping good records is a great best practice for small businesses. However, when those records become out of date they can take up needed space. When it’s time to dispose of sensitive documents like tax records, it’s important to be certain they are destroyed and disposed of correctly.
If you own a small business in the Bay Area, our team of local shredding professionals would love to help with your tax record shredding needs. We have a wealth of experience working with businesses and individuals, and we’re confident we can make the shredding process easy for you.
Below you will find the answers to some commonly asked questions we get about shredding sensitive business documents, specifically tax records. We hope this information provides some insight into why we’re the ideal partner for all your shredding needs.
Why Should Tax Records be Shredded?
Even if tax records are older, they contain vital and sensitive information about your business. Employee information like social security numbers, your business’s employer identification number, and key data about identity are all contained in your business tax returns. This information could make it easy for someone to steal an identity. In addition, tax documents contain important information about your business which could offer insight into trade secrets for your competitors.
How Often Should I Shred Tax Records?
If you have decided to shred your tax records, your next question is likely when they should be shredded. This is ultimately a matter of preference and should be discussed with your CPA, but the IRS recommends shredding your tax returns a minimum of three years after they are filed or two years after the tax is paid, whichever is longer.
Can’t I Shred Tax Records Myself?
It’s possible you understand why to shred tax documents and have a timeline in mind, but you’re leaning toward shredding in-house. While you certainly can shred your own documents, it often makes sense to trust a professional. When you partner with us, you can be assured your documents are shredded and disposed of completely and correctly. We can offer certificates of shredding when requested. In addition, shredding is a time consuming process when you don’t have the right equipment, and having one of your employees feed paper through a shredder isn’t an ideal use of their time.
What Options Do I Have for Tax Record Shredding?
We strive to make the shredding process easy for our clients from start to finish. If your business produces many documents with sensitive information, we can offer periodic service where we come pick up documents to be shredded weekly, monthly, or at another interval which makes sense. In addition, we can bring our equipment to your business and shred on-site. If your business has a smaller number of sensitive documents or has less-periodic needs, you can schedule an appointment to drop off documents to be shred at our facility.
If you would like more information about how we can help you shred tax records and other documents containing sensitive data, we would be happy to assist you. Please feel free to contact us today to learn more about our services.
